Manage reception switchboard; answer and direct incoming calls from internal and external sources
Greet clients and visitors
Provide polite, positive and courteous client service, both in person and over the phone
Process, sort and distribute incoming and outgoing courier packages and mail
Responsible for maintenance and cleanliness of office stationery supply rooms including stocking, organization and distribution of supplies
Maintain inventory and oversee the distribution of the firm's office supplies
Ensure board rooms are set up for client meetings and supplies put away when meetings conclude
Coordinate catering requirements, as necessary
Perform routine clerical duties including photocopying, faxing and printing reports and daily deposits, as required
Prepare, review and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials
Requirements :
2 years of office and clerical experience in a professional working environment
Post-secondary education in administration is considered an asset
Excellent organizational and time management skills with the ability to manage multiple tasks simultaneously